How You Get Paid

 
 

Payments

We send an electronic payment to your bank account twice a month; mid-month and month-end.

When funds are sent, you will get a email confirming the payment. Please note the e-payment system can only send the notification to one email address. If you want this email address changed, please contact finance@getintheloop.ca.

Details on the payment amount can be found in your Revenue Share Report found on Pipedrive. You will also find a Revenue Share Remittance pdf on Pipedrive as well.

If there’s ever a change to your bank account information, please contact finance@getintheloop.ca.

Remittance Documentation

Every Revenue Share Report and Revenue Share Remittance is uploaded to your organization. 

To access your Organization, simply search your franchise identifier (ie, ON0007)or your market name (ie, Kelowna) in Pipedrive. Once in your Organization, navigate to the “Done” section in the feed on the right side. You can either scroll down to find the documents or you can click the “Files” filter to find the documents you need. 

Revenue Share Remittance 

GetintheLoop collects all amounts due in the franchise network. We remit the franchisee portion of sales back to each respective local owner twice a month.

Chargebee is the tool GetintheLoop uses to manage it all. Chargebee invoices, collects payments, and tracks the amounts to be paid to local owners. 

  • A Revenue Share Remittance is uploaded to Pipedrive semi-monthly (mid-month and month-end) and matches the amount deposited into your bank account.

  • The amount will always match the Revenue Share Report discussed below. 

  • The amount paid includes sales taxes so you can record sales tax input credits. 

If you’ve created a corporation for your franchise, or you just hold it personally, to report revenue totals you would simply need to add up all the Revenue Share Remittances you received over the year.

A sample Revenue Share Remittance is below:

Remittance Sample.JPG

Revenue Share Report

The Revenue Share Report details what’s included in the Revenue Share Remittance discussed above. The data is exported from Chargebee and is reported in Excel. Following is a description of the data.

Or watch the video here:

https://drive.google.com/file/d/1CoQCvlSgRDNge8noPxJ5KH_vFKtjPoOD/view?usp=sharing 

Column A – Franchise Area

Every GetintheLoop franchise is assigned a unique franchise area identifier. Identifiers are segregated by province so if you’re in Ontario for example, your identifier will start with “ON” followed by some numbers. Each local owner also has a signup link that is tagged with your unique identifier. As a result, when you sign up a business, the ensuing subscription is automatically tagged with your franchise identifier to make sure you get paid for it.

On occasion, you may find a few line items in this column with either “NS” or another franchises unique identifier. This represents payouts where you are getting credit for a portion of a national sale or possibly a referral credit on a sale in another franchise market.

Column B and C – Customer and Subscription ID

These unique identifiers for customers and subscriptions.

Column D – Payment Method

Different means of subscription payment have varying costs associated with them and transaction costs are split based on how revenue is shared. We use Stripe as our payment processor for credit cards. 

For large subscriptions (malls, multi-location, or when smaller businesses agree to pre-pay in advance for several months at a time) we can accept cheques. “Other” in this column currently represents cheque payments. You can expect other payment methods to be added in the future. Note: Cheque payments carry no transaction costs; however, a cheque payment can result in higher credit risk and the time needed to collect is much longer. As a result, accepting cheques is only for certain deals as noted above. 

Column E – Invoice Number

Invoices are assigned a unique number.

Column F – Invoice Date

Invoices are dated when they are generated. In most cases, the invoice date is the same as the payment date, especially for credit card subscriptions. Invoices paid by cheque may take 30 days or more after the invoice date because it takes that long for GetintheLoop to receive payment. 

Column G and H – Coupon ID and Discount Value

Identifies subscriptions with a coupon associated. Also lists the discount value which affects the revenue split.

Column I – Amount

Gross amount of the invoice including any applicable sales taxes. This column is the basis for the calculations in the next few columns.

Column J – Refunded Amount

Occasionally invoices are generated and paid which end up being refunded. Any refunds will be shown here. There is no revenue share for refunded payments.

Column K – Revenue Portion

Represents the split each local owner gets from each paid invoice. This amount is most commonly 70%, however, this number will be different if you are getting a referral fee or a split from a national/regional sale, etc.

Column L – Franchisee Revenue Without Tax

This column removes sales tax from Column I for revenue split calculation purposes. Sales taxes are added back to the total in Column O.

Column M – Credit Card Fee

As discussed in Column D, transaction costs are shared based on the revenue split. You can see the relevant transaction cost percentage within the formula in each cell.

Column N – GITL Royalty on Coupons

Providing your partner with a coupon can affect the percentage of revenue split. This column calculates the cost of applying / offering the coupon.

Column O – Net Franchisee Revenue

This is the net amount to be paid for each invoice collected. The amounts here are before the sales taxes are re-added below the columns total. The amount highlighted in green should match your Revenue Share Remittance. Occasionally you will find an amount (or amounts) highlighted in red under the first total. These negative amounts will have comments with them and are commonly for refunds on invoices from prior to the start of the current semi-monthly period.

Columns P, Q and R – Status, Paid On, First Invoice

These columns are for informational purposes. The date and time the invoice is paid is noted here. If it is the very first invoice for a particular business, this is denoted as “True” in Column R, otherwise it will say “False”.

Columns S to V – Customer Name, Email & Company Name

These columns contain information to help local owners determine which businesses have paid in the particular semi-monthly period. If you ever note customer details as being incorrect, you should reach out to finance@getintheloop.ca to get the account updated.

Column W – Tax Total

This is the sales tax amount included in Column I.

Columns X and Over – Revenue Splits

You may be eligible for revenue splits due to things like national / regional sales in your market or a referral credit, etc. These columns identify the paid invoices that require splits to other local owners including the split %.